A Proposal to Establish Standing Working Committees of the Vestry of St. Philip's Church, circa 1970s

Buffalo (N.Y.) -- Church history

African Americans -- New York (State) -- Buffalo

Typewritten proposal written by the Committee on Committees of the Vestry to create standing working committees for finance, budget, stewardship, property, religious education, housekeeping, church organizations, community relations, and personnel, circa 1970s.

St. Philip’s Episcopal Church (Buffalo, N.Y.)

State University of New York at Buffalo. University Libraries

circa 1970s

State University of New York at Buffalo. University Archives

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MS-0269_10_2_008

2023-05-15

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3pp

A PROPOSAL TO ESTABLISH STANDING WORKING COMMITTEES
OF THE VESTRY OF ST. PHILIP'S CHURCH

OBJECTIVES: 1) To provide a strong, efficient organizational
structure to promote the general welfare of
the parish.
2) To promote delegation of authority and responsibility
to individual vestry members.
3) To encourage active committee work in the interim
of meetings to facilitate the business before
the vestry.
4) To establish defined lines of communication between
rector, vestry and congregation in all matters
of the parish.

PROPOSED COMMITTEES:
A. FINANCE WILLARD A. MORSE
B. BUDGET DR. B. F. BULLOCK, JR
C. STEWARDSHIP LAUGHTON D. THOMAS
D. PROPERTY ALEX COLES
E. RELIGIOUS EDUCATION JOSEPHINE HUNTER
F. HOUSEKEEPING FREDERICK McALPIN
G. CHURCH ORGANIZATIONS ROBERT D. EDWARDS
H. COMMUNITY RELATIONS MARJORIE RUDD
I. PERSONNEL WILLIAM GODFREY, JR.

COMMITTEE FUNCTIONS:

A. FINANCE
CHAIRMAN, Chureh treasurer (elected by the vestry:
one (1) vestry member (chairman
of budget committee), three (3)
non vestry members.
1. Conduct detailed accounting of weekly income,
enlisting the help of as many parishioners
as necessary.
2. Post in suitable church location weekly
statistical report of collections and
attendance.
3. Maintain check book and bank statements.
4. Submit complete monthly treasury report
to vestry of income and expenses with
recommendations on priority disbursements.

BUDGET
CHAIRMAN, VESTRYMAN; two (2) non Vestry.
1. The chairman is also a member of tha Finance
Committee.

A PROPOSAL, CONTINUED


COMMITTEE FUNCTIONS, CONTINUED

B. BUDGET (CONT'D)
CHAIRMAN, VESTRYMAN; two (2) non Vestry.
2. Prepare and submit to Vestry the annual fiscal
budget.
3. Evaluate budgetary adherance.
4. Submit quarterly report to Vestry with recommendations.

C. STEWARDSHIP
CHAIRMAN, VESTRYMAN; six (6) non Vestry
1. Plan and conduct Every Member Canvass to secure
annual pledges.
2. Devise and implement means of promoting realistic
monetary pledging.
3. Promote good welfare of the congregation in
matters of communication, visitation and transportation.

D. PROPERTY
CHAIRMAN, VESTRYMAN; four (4) non Vestry.
1. Oversee maintenance of building and grounds.
2. Prepare and maintain property inventory.
3. Supervise work of Sexton and make recommendations
for hiring and/or firing.
4. Submit monthly report to Vestry with recommendations.

E. RELIGIOUS EDUCATION
CHAIRMAN, VESTRYMAN; four (4) non Vestry.
1. Assist Rector and Superintendent in support endeavors
of Church School.
2. Devise and promote religious programs for above
primary level.
3. Promote congregational interest in adult study
of Bible and/or Liturgy.
4. Implement or assist in Rector's programs of
Religious Education.

A PROPOSAL, CONTINUED

COMMITTEE FUNCTIONS, CONTINUED

F. HOUSEKEEPING
CHAIRMAN, VESTRYMAN; four (4) non Vestry
1. Supervise maintenance of kitchen and kitchen
equipment.
2. Provide for interior decoration including maintenance
of curtains and drapes.
3. Decide on requests for use of Church facilities.
4. Submit monthly report to Vestry with recommendations.

G. CHURCH ORGANIZATIONS
CHAIRMAN, VESTRYMAN; one (1) representative from each
organization.
1. Act as a liaison between organizations and Vestry.
2. Promote membership in church organizations.
3. Encourage and assist in activities of organizations.
4. Correlate activity calendar with Rector.
5. Sponsor special events.

H. COMMUNITY RELATIONS
CHAIRMAN, VESTRYMAN; four (4) non Vestry.
1. Devise, encourage and promote church involvement
in community affairs and activities.
2. Submit monthly report to Vestry.

I. PERSONNEL
CHAIRMAN, VESTRYMAN; four (4) non Vestry.
1. Recruit employees: organist, sexton and secretary.
2. Make recommendations to Vestry relating to:
salary, fringe benefits, complaints, etc.
3. Submit monthly report to Vestry.

Respectfully submitted
Committee on Committees of the Vestry
R. Edwards, Chairman